MINUTES OF COUNCIL OF THE
WEST AUSTRALIAN CROQUET ASSOCIATION (INC)MEETING
HELD AT FORREST PARK ON 22ND MAY 2004 AT 9.30 A..M.
Chairman
Ruth Geneff, declared the meeting open at 9.30 am, and welcomed everyone present.Attendance Ruth Geneff, Eleanor Roberts, Connie Shaw, Colin Chynoweth, Judith Speers,
Roy Morrison, Terry Speers, Kay Chynoweth, Patrick Hooker, Alan Kreibich,Norma Motteram, Trevor Ashby, Helene Thurston, Bill Turner, Rae Morrison, Vicki Eyre, Dot Stafford, Jo Kreibich, Betty Crutchett, Denise Watts, Bette Scarff, Joy Stephens, Geoff Bloomfield, Elizabeth Newcombe.
Apologies: Muriel Parker
Minutes of a meeting held on 21st February 2004 tabled.
MOVED Connie Shaw seconded Bill Turner
That the minutes of Council meeting held on 21st February 2004 be accepted as correct.
CARRIED.
BUSINESS ARISING FROM MINUTES: Nil
Correspondence: Nil
MOTION 1
Moved Geoff Bloomfield seconded Terry Speers
That present regulation 4(k) which is now obsolete, be deleted.
That the following be inserted as regulation 4(k):
"Upon entering Association or Association Approved Events, players undertake to play up to a maximum number of games each 24 hours, including night play as follows:
3 games - Marjorie Parry Star, State Div.1 singles, State Div.2 singles, State Open doubles,
Ida Thorpe Memorial Trophy, State Men’s Open singles, McBride Cup, Thoroughgood Cup and Champion of Champions, Australian Bronze Medal
4 games - 14 point Association games
7 games - Golf Croquet (13 point)
2 games - All other events
The Match Committee may encourage players to volunteer to play more games to help concentrate events into the shortest possible time.
RATIONALE:
At the Council Meeting in February, it was pointed out that there is now no provision for the number of games to be oalyed in events. Although the Calendar currently makes provision this does not have the ongoing certainty of the Regulations. The motion seeks to avoid argument and uncertainty by setting out all the provisions clearly.
This will assist members of the Match Committee (who seem likely to change this year), and potential players, who can see clearly what is expected of them.
Geoff Bloomfield spoke for the motion
Alan Sands spoke against the motion
Brian Hadley spoke against the motion
Amendment to Motion put forward by Patrick Hooker. Amendment Lapsed.
MOTION LOST
MOTION 2
Moved Patrick Hooker seconded Eleanor Roberts
That a player facing relegation to division 4 should be given the option of remaining in Division 3 on a handicap of 15.
This would be accomplished by having the Handicap Committee contact affected players prior to publication of each new handicap list, asking whether they wish to be held in 3rd Division. Those that so wish, would be quarantined on a handicap of l5 regardless of how low their index may fall.
If at a later stage, their games results put them back into division 3, the quarantine would be lifted automatically.
As well, the player could request transfer to division 4 in line with their index at any time. This adjustment would be included in the next publication of the handicap list
RATIONALE:
This motion is seen as a compromise between two views, with the hope that both will find it acceptable.
The "traditional" view was that no player should ever be relegated to 4th division. This was an unwritten rule in previous methods of handicapping and although undocumented, it was widely accepted.
Current practice is to adjust players’ handicaps according to rules embedded in a computer system. The unwritten rule was not specified as one to be implemented in the computer system in 2001, with the result that Council voted to accept a computerised system that did allow relegation to 4th division.
Patrick Hooker spoke for the motion.
Amendment to the Motion Moved Geoff Bloomfield seconded Elizabeth Newcombe
That players are to submit this option in writing.
Amendment passed.
MOTION CARRIED
REPORTS:
Moved Connie Shaw seconded Brian Hadley
Working account balance at bank $1,713.31.
President requests that assistance be sought from all Clubs to set up a Finance Working Party.
It has been suggested that an upgrade of the accounting system be adopted to improve reporting to members. This would be discussed by the Finance Working Party.
Summary of Insurance Cover is available on the Insurers Website www.ieasport.com.au
This summary to be sent to all clubs.
Activities: Report attached.
President thanked Kay Chynoweth for her efforts with Country weekend and Eire Cup celebrations.
Coaching Report attached
Handicap Report attached National system for handicapping in abeyance.
Lessees Report attached
Match Report attached
Results of tournaments to be sent to events secretary ASAP. Alan Sands formally apologises to members for breakdown in communications. Calendar to go on website http://www.geocities.com/croquetwest/clubs htm as soon as completed.
A reminder for nominations for Service Awards to be sent in to the Secretary ASAP. Also Trophy Presentation Day is 21st August 2004.
Publicity Nil report
Referees Report attached
Selectors Report attached
Golf Croquet : Geoff Bloomfield reports New Amended rules for Golf Croquet.
Geoff Bloomfield is an accredited Golf Croquet referee.
MOVED Judith Speers seconded Rae Morrison
That reports be accepted and acted upon..
CARRIED
GENERAL BUSINESS:
Dates to be kept in mind:
24th July 2004 for Special General Meeting for Constitutional reform.
21st August 2004 for Trophy Presentation Day
18th September 2004 for AGM
Draft Constitution version 3.1 accepted by the Management Committee. A copy of this document will be issued to all clubs and delegates, also to be put on the website..
All job descriptions to be attached to nominations.
The Eire Cup to be confirmed that it is valued and insured by the ACA.
A register to be signed before taking the Eire Cup to clubs for display and be signed in when returned. Please contact the Executive to arrange this.
MOVED Alan Sands seconded Bill Turner
State Team members, Coaches, Club Presidents and Secretaries,be able to collect and sign for Eire Cup. Eire Cup to be held by a Club for two weeks only.
CARRIED
Gomm Park requested to formally apply to ACA for a change of name to Albany Gomm Park.
Increase in Affiliation fees at AGM to be discussed at next Management meeting.
Closing date for receipt of Service Award nominations 20th June 2004.
NEXT MEETING IS AGM, TO BE HELD AT FORREST PARK ON 18.9.2004 at 9.30 am.
No further business, meeting closed at 11.40 am.
President thanked all members present for their attendance.
(Please note- these minutes are subject to approval and acceptance at the next Council meeting)
CroquetWest
ABN 53 052 330 237
Treasurers Report May 2004
Account Balances As of 19/5/04
Bank and Cash Accounts
Bank West Term Deposit $16430.02 Till Sept 2004 at 4%
Cash Received $ 0.00
Petty Cash Floats $ 630.00
Term Deposits CBA $25057.10 till May 29 at 5.1%
Cash management $11000.00 approx 4.57%
incl $6000 from cba acc
WA Croquet Assoc CBA $ 5,944.16
Total Bank and Cash Accounts $ 59,061.28
Income to date (including DSR grants) $42,839.91
Expenses $41,126.60
----------------
Total $ 1,713.31
Expenses for the rest of the financial year approx. $6,500.an overall shortfall for the year of about $5000 (this includes $4000 costs from 2001-2 SW tournament etc. paid out).