THE WEST AUSTRALIAN CROQUET ASSN ( INC)

 

 

MINUTES OF ANNUAL GENERAL MEETING  2004

HELD At FORREST PARK HEADQUARTERS

ON

SATURDAY 18TH SEPTEMBER 2004

commencing at 9.30 a.m

 

President Ruth Geneff opened the meeting at 9.40 a.m and welcomed everyone present.

 

                Present :  Ruth Geneff, Brian Hadley, Eleanor Roberts, Connie Shaw, Colin Chynoweth,

Kay Chynoweth, Roy Morrison, Judith Speers, Terry Speers, Alan Sands, Patrick Hooker, Vicki Eyre, Sonya Hibbert, Rae Morrison, Robin Hutchison, Helene Thurston, Trevor Ashby,   Norma Motteram, Sandra Stevenson, Mary Badger, Dot Stafford, Merle Barber,Betty Crutchett, Geoff Bloomfield , Denise Watts, Bette Scarff, Elizabeth Newcombe, Martin Clarke, Jacqui Ashby, Launer Griffith, Wendy Brothers, Jeff Newcombe, Elsie Solly, Barbara Wilson, Brad Maguire.

 

            Apologies:Muriel Parker, Ken Dallachy, Bill Roy, Pat Hunt, Doug Hall

 

            Minutes of the AGM held 6th September 2003. tabled.

            MOVED     Connie Shaw     seconded  Brian Hadley

            That the minutes be accepted.

            CARRIED

           

            Business arising from minutes  NIL

 

            President’s report including report of the Management Committee read out by

            Ruth Geneff

 

            Treasurer’s report with an audited statement of accounts

            MOTION   moved Geoff Bloomfield   seconded Brian Hadley

            That the Association move to presenting accounts with Income and Expenses and

            Balance Sheet system.

            CARRIED

           

            MOTION  moved Judith Speers   seconded  Helene Thurston

            That a copy of the accounts be forwarded to clubs prior to the AGM.

            CARRIED

             

            MOTION   moved Connie Shaw   seconded  Denise Watts

            That the same Auditor be appointed for 2005.

            CARRIED

             

            Moved  Connie Shaw    seconded Denise Watts

            That the Treasurers report be accepted

            CARRIED

           

 

 

            REPORTS presented and accepted

            Activities    

            Coaching      

            Handicap      

            Match           

            Referees       

            Selectors       

             

            Election of New Office Bearers (list attached)

 

            Moved  Terry Speers    seconded Helene Thurston

The WACA Affiliation Fee  be set at $40 per registered player with current exemptions to continue.

            CARRIED

               

                Notices on Motion :

 

                MOTION 1

Moved Como Croquet Club   Seconded   Judith Speers

That the entry fee for all Association events be increased from $15 to $20 and the hosting fee paid to clubs be increased from $5 to $10.  As a consequence all hosting clubs would be expected to provide tea, coffee and biscuits free of charge to players in all Association events.

Rationale:

Most club-run tournaments now include provision of morning and afternoon tea in the entry fee.  This motion would mean that Association events would be run in the same way.  It would avoid any confusion as to whether or not a payment should be made and make it simpler for players and clubs.  With clubs receiving an increase in revenue they might be more active in encouraging members to enter Association tournaments.

 

Amendment    moved  Betty Crutchett        seconded Elizabeth Newcombe

That this motion be implemented from 1st November 2004.

Amendment Carried

MOTION CARRIED

 

MOTION 2 

Moved - Kay Chynoweth     seconded Dot Stafford
From the beginning of the 2004 - 2005 season, the WACA introduce half yearly pro-rata affiliation fees for players registering on or after the first  (1st) of March in any season.
Rationale
(1) Equitable for players who join midseason.
(2) Encourages earlier affiliation and a more comprehensive insurance cover.
(3) Allows for a more accurate membership list.

 

Amendment    moved Patrick Hooker  seconded   Brian Hadley

That Management introduce quarterly instead of half yearly pro-rata fees after 1st March

each year.

Amendment carried.

MOTION CARRIED

 

 

 

MOTION 3

Moved Mary Badger  seconded  Denise Watts

 

That this meeting directs The Management Committee to consult with Clubs and to draw up and implement a plan including recommended rules and procedures whereby, if approved by Council, proxy  voting by Members within the Association will be in place by the 1st January 2005.

 

Rationale

This would eliminate travelling long distances, overnight accommodation arrangements and also give a voice to Clubs unable to send a Delegate to meetings.

 

Amendment  moved Terry Speers     seconded   Connie Shaw

To delete the date at the end of the motion.

Amendment Lost

Amendment moved  Brian Hadley  seconded Alan Sands

A Special Council Meeting for consideration of any Constitutional changes be scheduled for 13th November 2004.

AMENDMENT CARRIED

 

MOTION CARRIED

 

MOTION 4

 

Moved by Como Croquet Club

 

That a mid-year Council Meeting be scheduled.

 

Rationale

 

Such a meeting would allow clubs to review the activities of the WACA and to comment on the directions being pursued by the new Management Committee.

 

MOTION LOST

 

General Business:

 

            Jacqui Ashby has offered to be Delegate for any Country Club that needs one.

            Contact telephone number 92767896.

 

Terry Speers proposed a vote of thanks to outgoing President Ruth Geneff, outgoing Secretary Eleanor Roberts and outgoing Treasurer Connie Shaw for volunteering their services during a difficult period. 

 

            No  further business, meeting closed at 12.30 pm. 

 

           

 

 

 

 

 

ELECTION OF OFFICERS WACA 2004/2005

                               

 

            EXECUTIVE:

 

            PRESIDENT                            ALAN SANDS                   

 

            VICE PRESIDENT                 KAY CHYNOWETH              

 

            SECRETARY                          BRIAN HADLEY                          

 

            TREASURER                          BRAD MAGUIRE                  

                                   

           

            ORDINARY MANAGEMENT COMMITTEE MEMBERS

 

COLIN CHYNOWETH, CONNIE SHAW, DOUG HALL, PATRICK HOOKER (resigned October 2004)

                       

            COACHING:        

 

COLIN CHYNOWETH (Chair), SANDRA STEVENSON (Rep), MERLE BARBER MARTIN CLARKE.      

                       

            HANDICAP:        

 

            PATRICK HOOKER (Chair/Rep), MARTIN CLARKE, MERLE BARBER

 

            MATCH:        

 

ALAN KREIBICH,   JO KREIBICH, MARTIN CLARKE (Rep), CARL PERRIN (Sec), IAN  DUMERGUE

 

            PUBLICITY/PROMOTION:   

 

            ELEANOR ROBERTS, WENDY PRENDEVILLE

 

                REFEREES

 

JUDITH SPEERS, RAE MORRISON, MICK MOTTERAM, KEN DALLACHY, TREVOR ASHBY

                                 

                SELECTORS:           

 

                COLIN CHYNOWETH, BARBARA WILSON, JACQUI ASHBY

 

                 

                ASTERIKS = APPOINTMENT FOLLOWING THE  CLOSE OF THE AGM