WACA MANAGEMENT COMMITTEE
MEETING FORREST PARK HQ
6.30pm WEDNESDAY 20 OCTOBER 2004
MINUTES
Chairman: President Alan Sands opened the Meeting at 6.42pm
Attendees: Colin Chynoweth, Kay Chynoweth (VP), Brian Hadley (Sec), Doug Hall, Brad Maguire (Treasurer), Connie Shaw.
It was resolved that:
MC 409 Previous Minutes – the Committee endorse the President’s signature of the minutes of the 22nd September 2004 Management Meeting as true and correct.
MC 410 Rio Tinto Volunteer Grants – prior to the next meeting, the Secretary be authorised to prepare and submit an application to the DSR aimed at improving volunteer productivity in the use of information technology within the Clubs and the Association.
MC 411 Players Database – the Treasurer be given responsibility for the maintenance of the players database in 2004/5.
MC 412 Resignation – the Committee acknowledge the resignation of Patrick Hooker and record their gratitude for the offer to concentrate his energies on handicapping, player records and other specific tasks best suited to his highly developed specialist knowledge.
MC 413 Appointments – the following further appointments be ratified for 2004/5, Jacquie Ashby - Selectors, Kay Chynoweth – Office Manager, Colin Chynoweth – Equipment Officer, WASF Representative – Terry Brogden, Web Master – Bill Turner, Referees Delegate – Judith Speers, Handicapping Delegate – Patrick Hooker, Selection Delegate – Barbara Wilson.
MC 414 Standing Committee Reports, Working Papers and Correspondence - input from the Treasurer, Coaching, Match, Refereeing, Selection and Activities be noted and accepted.
MC 415 Accounting Software – that the Association adopts the QuickBooks software system to progressively replace MS Money.
MC 416 Banking Signatories – that further to resolution MC401 and in accordance with By Law 54.4.5.1 the Treasurer arrange for the Secretary Brian Hadley be added to the authorised signatories for emergency signing purposes.
MC 417 Lowering the Cost of Payment Mechanisms – at the next Management Committee to consider and if thought fit amend By Law 54.4.5 by inserting immediately after the words “by cheque” the words “or such other auditable method as is approved by the Management Committee”.
MC 418 Improved Interest Earnings – the Treasurer be authorised to close such of the following accounts as he considers necessary or desirable: Bank West term deposit, CBA cheque account, CBA cash management trust, CBA term deposit and that the Treasurer be authorised to open a Macquarie Cash Management trust account and an ING Direct Business Optimiser account.
MC 419 Structural Review of Finance the Committee congratulates the Treasurer on the comprehensive nature of the discussion document tabled at the meeting and instructs all officials to generally assist in achieving the proposed timetable for the production of the first half years reports and as a priority, to assist with the proper recording of assets, accounting for cash floats, chart of accounts requirements, expense claim system, affiliation fee payment records, Lessees Committee single payments and committee budgets.
MC 420 Communication and Change Issues in recognition of member reaction issues considered inevitable arising from the structural review of finance outlined in resolution 419 above that Doug Hall project manages related communication and change acceptance issues and Patrick Hooker be requested to assist with affiliation and handicap consistency matters.
MC 421 Stationery and other regular purchase items in order that in future appropriate supplies of stationery etc are maintained the Secretary be authorised to open an account with a company such as Office Works, or Corporate Express and that the organisational principles implied be applied to all regular Association purchases in due course.
MC 422 Contents and $10 million Public Liability Insurance the committee authorises an annual payment of $505 as WACA’s share of a new joint policy with Forrest Park as arranged by the Treasurer with CGU.
MC 423 Supplier Balances at 19/10/04 balances as listed by the Treasurer be approved for payment.
MC 424 State Team Numbers the Selectors Committee request that the 2005 Eire Cup team consist of 5 male and 5 female players be agreed.
MC 425 National and World Rankings the Match Committee is to be solely responsible for the submission of WA results to the ACA, the Match Committee is requested to consult with the Chairs of Coaching, Handicapping and Selectors and to draw up criteria for submissions from 1 January 2005 compatible with ACA and World guidelines. The criteria are to be presented to this Committee for ratification together with recommendations regarding actions necessary to change ByLaws and correct any perceived wrong effect of previous submissions.
MC 426 Proxy Voting the Committee records unanimous support for the main motion to be considered at the forthcoming Special General Meeting.
MC 427 Performance Measures DSR Grant and National Handicap Status in WA that discussion
of these items be deferred.
Meeting Closed 10.49pm
Next Meeting 6.30 pm Wednesday 17th November 2004
Signed as true and correct…………………….. Alan Sands -President …………… October 2004