Minutes of the 2005 WACA Annual General Meeting
Held Saturday 3rd September 2005 at the Forrest Park HQ
President: Alan Sands opened the meeting at 9.32am.
Alan informed attendees of the sudden death during the week of Roy Morrison of the Cambridge Croquet Club. The Meeting joined with Alan in expressing sympathy to his wife Rae and to all of Roy’s family. It was also resolved that the minutes should record the gratitude of the croquet community for the large amount of voluntary work that Roy had cheerfully undertaken for the Association over many years.
Present: Delegates, Proxies and Committee Representatives:
S Stevenson, T Speers, T Ashby, B Crutchett, J Ashby, D Cook, H Thurston, W Turner, V Eyre, N Raxworthy, M Barber, K Dallachy, A Coll, B Scarff, G Bloomfield, P Hooker, M Clarke, J Speers, B Wilson, K Chynoweth, B Hadley, B Maguire, D Hall, C Shaw, C Chynoweth.
Registered Player Attendees: J Kreibich, A Kreibich, E Solly, W Brockway.
Alan specially welcomed Di Cook representing the new Cambridge Club present at an AGM for the first time.
Apologies: M Badger, P Zuvela, W Roy, K Swann, E Roberts, M Parker, F Griffiths
Previous Minutes: Amend to add the apologies of Jo and Alan Kreibich.
Resolved to accept the minutes of the 18th September 2004 AGM.
Presidents Report: The President presented his report including a computerized power point presentation of the way ahead and he accompanied the report with a distribution of hard copy handouts of the Associations Strategic Plan 2004-2007.
Resolved to accept the Presidents Report.
Treasurers Report: The Treasurers report including the audited accounts for 2004/5 were presented by the Treasurer. Resolved to accept the Treasurer’s report.
Auditor: Resolved to reappoint H E Wynne ASA/CPA as the Association’s Auditor.
Committee Reports: Reports presented by Activities, Coaching, Golf, Handicapping, Lessees, Match, Publicity/Promotions, Refereeing and Selection. Resolved to accept.
Most reports expressed thanks to people involved in the Association’s activities during the year, the Meeting agreed that thanks be particularly expressed to Vicki Eyre for her revenue earning contribution as Forrest Park Registrar and to Patrick Hooker for his major cost saving initiative to design a new computerised handicap system.
Ratification of ByLaws:
54.4.5.1 the inclusion of the Vice President as a cheque signatory
57.8 the dissolution of the Lessees Sub-Committee
61 the general form of the Proxy Voting Appointment Form
Resolved to ratify
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Minutes of the 2005 WACA Annual General Meeting Continued
Ratification of ByLaws Continued:
Ratification of By Law 57.5 Selection Committee was deferred pending further consideration of constitutional issues raised in without notice discussion .
The determination of the President (Constitution 2.2) is attached as Appendix B to these minutes.
Election Results: Attached as Appendix A to these minutes.
Affiliation Fee: Motion of the Management Committee to increase the Affiliation Fee per Registered Player from $40 to $50 for 2005/6 Motion Lost
Prior Amendment Motions from the floor $45 (East Fremantle) $40 plus CPI (York) No increase and a lesser tier Affiliation Fee for Country Clubs (Dunsbrough). Motions Lost
Consequently agreed that the Affiliation Fee for 2005/6 will be $40 per registered player with the same insurance concessions and pro rata arrangements, that is July to February joiners $40, March joiners $20, and April to June joiners $10.
Motions on Notice:
That the Management Committee organise a mid-year General Council Meeting during 2005/2006. The agenda of this meeting is to include reports on progress to date and future plans and be submitted by the following:- President, Treasurer, Match Committee, Handicap Committee, Coaching Committee, Refereeing Committee, and others as deemed appropriate by the Management Committee.
Presentation of reports shall include opportunity for questions from those attending the meeting to be answered. All clubs are to be advised in ample time prior to any future meeting so that they may prepare and submit notices of motion for debate and resolution at the meeting. Motion Lost
That the Annual Financial Statement which is prepared for the AGM be sent to clubs at least 10 days prior to the AGM or posted on the web site and clubs notified accordingly at time of posting .If necessary an un-audited version would be acceptable. Motion Lost
That the West Australian Croquet Association (Inc) have their Insurer for Public Liability forward a certificate of Insurance Currency to all affiliated croquet clubs within one month of payment of the premium. Motion Lost
Voucher System Discussion: No consensus emerged
Lease Renewal Forrest Park Discussion: No consensus emerged, several speakers requested there be further consultation following the distribution of information on current costs.
The President closed the meeting at 1.34pm.
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WACA AGM 2005
APPENDIX A ELECTION RESULTS
Council Appointed
Vice President : Kay Chynoweth ( 2 Years )
Secretary : Brian Hadley ( 2 Years )
Management 3: Colin Chynoweth ( 2 Years )
Management 4: Patrick Hooker ( 2 Years )
Coaching: Merle Barber, Colin Chynoweth, Martin Clarke, Chris McWhirter, Sandra Stevenson.
Handicap: Wally Brockway, Martin Clarke
Match: Kay Chynoweth, Martin Clarke, Doug Hall.
Publicity
Promotions: No nominations.
Refereeing: Trevor Ashby, Ken Dallachy, Rae Morrison, Mick Motteram, Judith Speers.
Appointments to vacant positions may now be made by the Management Committee.
Management appointed: (See Presidents Determination Appendix B)
Selection: Colin Chynoweth, Martin Clarke, Barbara Wilson
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WACA AGM 2005 MINUTES - APPENDIX B
President’s Determination (Constitution 2.2)
Background:
During the period April to August 2005, the Management Committee and the Selection Committee reached the conclusion that, as was the case with many other sports, the WA selection process would benefit from a change to the Bylaws enabling selection decisions to be more strongly influenced by people with an expert knowledge of advanced play in croquet. The following bylaw was approved by Management and Selection and was presented for ratification as permanent at the AGM.
Bylaw: 57.5 Selection Committee Repealed and replaced with
57.5 Selection Committee
The selection committee shall:-
57.5.1 comprise the State Coach and two other members appointed by the Management Committee who shall operate as directed by the WACA Selection Policy.
57.5.2 select players for:- WACA Invitation Events
WACA Training Squads
State Team
ACA bronze Medal Event
57.5.3 select the State Team Captain
57.5.4 select the State Team Vice Captain(s) if required.
57.5.5 report the results of all selection decisions to Management Committee prior to announcement and publication.
57.5.6 report to Management Committee on any other matters when deemed necessary or when requested to do so by Management.
57.5.7 be autonomous in the execution of its duties.
President’s Determination
The three nominations for election by Council coincided with the Management Committee’s objectives. Under bylaw 57.5 currently in place, but not yet ratified to have permanent effect, Barbara Wilson (Chairman), Colin Chynoweth (State Coach) and Martin Clarke are appointed and now hold office as the members of the Selection Committee for 2005/6.
In the brief discussion that took place at the AGM, objections to 57.5 seemed to be based upon some alleged constitutional breach rather than to the nominees or to the substance or consequences of the bylaw itself.
There can be no dispute that the Management Committee (Constitution 22) has the power to make, amend or repeal bylaws. Nor can there be any dispute that standing committees are those named in the bylaws (Constitution 14.1).
The objections would seem to be based upon the AGM order of business (Constitution 9.2.12) and unusually to a heading (Constitution 11) election of standing committees by member clubs. The points are not conceded, they were raised without notice giving no time for research or to seek expert opinion and also there is no need to consider them further. Instead, to avoid confusion and uncertainty and overcome any constitutional objections, the Selection Committee is authorised to operate as normal under the new 57.5. At an early date the President and Secretary will via the Management Committee progress bylaw changes to dissolve the Selection Standing Committee and create a Selection Sub-Committee elected by Management operating as above.
Permanent ratification of the bylaw will of course be on the agenda for the 2006 AGM. Any prior appeal regarding this determination will need to be progressed in accordance with Clause 9.1 of the Constitution.
WACA AGM MINUTES 2005 Page4